Do I need customs paperwork to move from the UK to Poland?

Yes. Since 1 January 2021, goods leaving Great Britain for Poland need export formalities in the UK and import formalities in Poland, even for personal belongings.

Can my inventory be in English for Polish customs?

Polish customs may ask for a translation. A bilingual English–Polish inventory is the simplest way to avoid delays; confirm current expectations with KAS or the office handling your goods.

Can Dimond Movers transport the goods as well?

Not through this enquiry. This service covers customs documentation only. If you also need a move, use our separate international removals enquiry.

Is this legal advice?

No. This page is general guidance. Requirements are set by HMRC and the National Revenue Administration (Krajowa Administracja Skarbowa, KAS) and can change.

UK to Poland Customs Clearance

Customs services only — transport and removals are not included.

In short: Customs clearance between the UK and Poland means making a UK export declaration when goods leave Great Britain and an import declaration to the National Revenue Administration (Krajowa Administracja Skarbowa, KAS) when they arrive, or claiming relief where personal belongings qualify.

Poland is an EU member state, so goods arriving from Great Britain are imports into the EU customs territory. They are declared to the National Revenue Administration (Krajowa Administracja Skarbowa, KAS) under the Union Customs Code, and EU VAT and duty rules apply unless a relief is granted.

Dimond Movers helps private individuals and small businesses prepare the customs information for UK–Poland movements. We explain the paperwork and get it ready; the decisions are made by HMRC and the National Revenue Administration (Krajowa Administracja Skarbowa, KAS). Goods coming from Poland to the UK follow our UK import and ToR1 guides.

How a UK to Poland customs move usually works

Agree who is the exporter and who is the importer, and whether EORI numbers are needed on each side.
Prepare the UK export declaration so the goods have an export MRN and proof that they left Great Britain.
Provide entry safety and security data before the goods reach the EU border.
Move the goods under transit if they are cleared inland rather than at the border.
Submit the import declaration, or the relief claim for personal belongings, to the National Revenue Administration (Krajowa Administracja Skarbowa, KAS), and keep copies of everything.

Polish points to know

Polish customs offices usually expect supporting documents in Polish or with a translation; an inventory written in both English and Polish avoids questions.
Many UK–Poland consignments travel overland through Germany, so a transit (T1) movement is often opened at the EU entry point and closed at a Polish office.
If you are returning to Poland after living in the UK, keep evidence of your UK residence period, such as tenancy agreements, council tax bills or employment records.

Moving your home: personal belongings

EU law allows personal property to be imported free of duty and VAT when a person moves their normal residence into the EU. Generally you must have lived outside the EU for at least 12 consecutive months, have owned and used the goods for at least six months, and import them within the time limits set by the rules. The goods must not be sold or lent for a period after arrival.

Poland applies these rules through its own procedures and forms, so the exact documents can vary. New items, goods for sale and certain vehicles, alcohol and tobacco are treated differently.

Business and commercial goods

Goods sold to a customer in Poland, samples, stock and equipment are commercial goods. They need commodity codes, a commercial invoice and origin evidence if claiming zero tariff under the UK–EU Trade and Cooperation Agreement. Personal relief cannot be used for them.

Documents usually needed

Passport or identity document
Itemised, dated and signed inventory (with a translation where requested)
Proof of your new residence in Poland
Proof of your previous residence in the UK, such as tenancy, utility or employment records
UK export declaration reference (MRN) and transport details
For commercial goods: commercial invoice, packing list, commodity codes and EORI numbers

Common mistakes to avoid

Treating a move from the UK as a move within the EU — it is not, since Brexit.
Mixing new or business goods into a personal belongings claim.
Sending goods before the residence documents are in place.
Forgetting that a transit movement must be closed at the destination office.

Timing

Clearance times are decided by HMRC and the National Revenue Administration (Krajowa Administracja Skarbowa, KAS) and depend on the goods, the documents and any checks. We do not promise clearance or delivery times.

Frequently asked questions

Do I need customs paperwork to move from the UK to Poland?: Yes. Since 1 January 2021, goods leaving Great Britain for Poland need export formalities in the UK and import formalities in Poland, even for personal belongings.
Can my inventory be in English for Polish customs?: Polish customs may ask for a translation. A bilingual English–Polish inventory is the simplest way to avoid delays; confirm current expectations with KAS or the office handling your goods.
Can Dimond Movers transport the goods as well?: Not through this enquiry. This service covers customs documentation only. If you also need a move, use our separate international removals enquiry.
Is this legal advice?: No. This page is general guidance. Requirements are set by HMRC and the National Revenue Administration (Krajowa Administracja Skarbowa, KAS) and can change.

Official sources

Requirements are set by HMRC and EU customs authorities and can change. This page is general guidance, not legal advice. Last reviewed: 15 October 2026.